How to Make a Google Sheet Editable by Multiple Users

Spreadsheets have always been used to keep work organized by almost everyone. What’s good about them is that you can log your data in columns and rows. It has become simpler and easier to access when Google launched its browser-based version. Google Sheets allows multiple users to work on a single sheet together, at the same time.

One great thing about using Google Sheets is being able to edit and store your data in the cloud. You will be able to access your files anytime when you’re online, real-time which makes it user-friendly. Today, we are going to explain how it works, and how to make a Google sheet editable by multiple users.

What is Google Sheets used for

1. When you are preparing a presentation for a class or a meeting, spreadsheets will help to organize your work.

2. It is very easy to use. Anyone with a small basic understanding of Microsoft Excel can easily work with Google Sheets.

3. In data analysis, functions are done on a spreadsheet using some formulas.

4. Improved data visualization for end-users to better understand them,

Using Collaboration in Google Sheets

There are instances where multiple users need to work on a single project for collaboration. Cloud-based applications have been developed by Google that allows people to integrate projects to make work efficient. These include Google Drive, Google Docs, Goodle Slides, and Google Sheets.

Google Sheets works very well in school projects. It allows you to work with your classmates and colleagues on the same project. It’s very efficient since everyone will see the changes you make real-time.

You can also prepare a Google sheet and share the project you are working on online. This will make people input their ideas and forecast in it, and also make changes when needed.

Google sheets also allows you to collate ideas and reviews from your product’s end-users. This is important because feedback is necessary to make your service or product better for your users.

How Google Sheets Sharing Permissions Work

It starts with inviting users to work and collaborate with you on a project. It’s now made easier since Google lets you share your projects with other users and be able to customize it together. The share feature will give the users access to view and edit your Google sheet. Remember that only you can view and edit your Google sheet. The users can have access only through the share feature.

Permissions That You can Grant for the Google Sheets Users

1. Viewer: In this setting, the collaborators can only view the data in your spreadsheet. They cannot edit anything.

2. Commenter: Users will not be able to perform changes on your project, and will only have view access and write comments.

3. Editor: This setting lets people added to the file make edits to the spreadsheet through the share button. Their access includes adding, removing and changing formulas, modifying cells, removing cells and columns, and more.

Make Google Sheets Editable by Multiple Users

You can share your editable Google sheets with many people or a few people. I will show you how you can share them in the steps below.

1. Pull up the spreadsheet you want to share and click the ‘Share’ button. You can also go to the file and share it.

2. ‘Restricted’ means that only you have access to the spreadsheet unless you add people to give them access. This pop-up allows you to add collaborators to the sheet using their email addresses. You can also add groups.

3. A drop-down menu will appear just beside the users want to add. Select which type of access you want to give them and click ‘Send’. They will be sent an email notification letting them know that you just gave them access to your spreadsheet.

Make a Google Spreadsheet Editable by Anyone on the Internet

As mentioned above, we have added people who will only be able to access your sheets. Now we want anyone to access your publicly editable Google sheets on the internet.

1. Pull up your Google sheet and click ‘Share.’ Click on ‘Change to anyone with the link.’

2. You can change the access to viewer only, since the permission level is always set to default. You will then need to copy and send the link to the people you want to share your spreadsheet with.

View Comments on Google Sheets

When using Google Sheets to collaborate with the users, you will find some comments on the spreadsheet, and these comments may be very useful feedback. Now that you already know how to share your projects with other people you want to collaborate with, you’ll be able to do it real-time, online.

FAQ

Can multiple users edit a Google Sheet?

Yes, multiple users can edit a Google Sheet simultaneously. By sharing the sheet with specific email addresses or enabling the “Anyone with the link can edit” option, you can collaborate with others in real-time. With a Google account, you can make your Google Sheets doc editable by granting permission to edit to multiple people. This can be done using the Google Docs Editors on various platforms including Android devices and tabs. By sharing the document or using a template, anyone with access can collaborate and make edits simultaneously.

Can I notify others when changes are made to a Google Sheet?

Yes, you can notify others when changes are made to a Google Sheet. You can do this by enabling the “Notify people” option when sharing the sheet. This will send email notifications to the recipients whenever changes are made.  To do this, you can share the file with multiple users and make your spreadsheet editable.

Alternatively, you can go to the upper right corner and select “edit your sheet”. This will allow you to edit the spreadsheet and send notifications of the changes to anyone you want.

How do I create a drop-down menu in Google Sheets?

To create a drop-down menu in Google Sheets, you can use the data validation feature. First, select the specific cells where you want to add the drop-down. Then, click on the “Data” tab at the top, next to the “Edit” option. From the dropdown menu, choose “Data validation”. In the dialog box that appears, select “List of items” and enter the options you want to include in the drop-down. Finally, click on the “Save” button in the upper right corner. Now, you have a drop-down menu in your chosen cells.